UC Davis: Strategic Plan Annual Progress Reports

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University of California, Davis
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Davis, CA 95616

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The UC Davis Vision > Annual Progress Reports > 2005–2006 > Framework Strategy 4

Strategy: Provide the physical facilities, information resources and technology infrastructure necessary to achieve national and international distinction and leadership in learning, discovery, and engagement.

Point People: Peter Yellowlees / Peter Siegel, Marilyn Sharrow, John Meyer, Stan Nosek

NOTE: The third-year implementation report for this strategy is divided into four parts: information and educational technology, library, campus operations, and capital projects.

INFORMATION AND EDUCATIONAL TECHNOLOGY

Narrative Summary of Third Year Implementation Efforts:
In support of the UC Davis strategy to “provide the physical facilities, information resources and technology infrastructure necessary to achieve national and international distinction and leadership in learning, discovery, and engagement,” our campus pursued several initiatives and made a number of advances during the 2005-06 academic year. The section below identifies the partnerships that have developed in support of this strategy, as well as the efforts IET and other campus units to facilitate the development and implementation of business applications, collaborative research programs, and flexible educational technology resources.

Advances and ongoing programs consistent with strategy in support of improviing the campus IT infrastructure and enterprise delivery of IT solutions across the campus:

Campus Emergency Technology Infrastructure (IET/Emergency Management Group/UCDHS)

IET contributed expertise and resources in support of the campus emergency preparedness plan. Activities in this area include: developing IET business continuity plans as well as several technology-related planning guideline documents; coordinating with UC Davis Health System to ensure mutual support in an emergency; and investigating technology-based options for communication and notification support during an emergency.

Campus Email Infrastructure

A multi-phase, multi-component plan is underway to improve campus email architecture and services.

Anti-spam, anti-virus measures. With 60 million email messages being processed through the campus email servers each month and spam representing 75 percent of all email processed centrally, protecting the campus against spam and viruses was the focus of several measures this year. Steps include a request for proposal (RFP) for a commercial email anti-spam/anti-virus and SMTP routing solution, and several technical enhancements to the campus spam filtering system. A proposal for further enhancements to the campus email architecture is under discussion with the campus community.
Email storage and access. The next phase of the email upgrade plan is to evaluate options for mail storage, as well as Web-based email solutions. For a description of these projects and updates, see http://email.ucdavis.edu .
Email forwarding for life . In fall 2005, a new Web-based application was rolled out that allows graduates, retirees, and others to have their email forwarded, upon leaving the university, to another address

Centralized Infrastructure Services

Centralized Active Directory and Exchange Services (Office of Administration/IET). IET and Office of Administration collaborated to develop a centralized campus Exchange service as an augmentation to the existing campus Active Directory Service. Approximately 1,400 Office of Administration staff members from eight departments are now using Exchange for their email, calendaring, and file sharing. IET has started to convert 350+ users. Other units using centralized Exchange services: Office of Research, Office of Resource Management and Planning, and Student Affairs. Several other departments are planning to join.
Identity management. A workgroup was established to prepare an identity management architecture and migration strategy for UC Davis. The resulting system will support user registration functions, account provisioning/deactivation, authentication, authorization by individual and groups, and campus needs for federated authentication.

Telecommunications & Networking Infrastructure

Telecommunications Master Plan. This plan is being developed to provide the campus with a strategic document that outlines telecommunications investments necessary to meet evolving campus needs.
Firewall Services . The agreement with Netscreen provides a range of firewall solutions to campus departments. In addition, a Netscreen 5200 firewall has been installed between ResNet and the campus network.
Wireless Guest Access . Introduced in January, this wireless network improvement allows staff and faculty to sponsor a visiting guest wireless access to the Internet for up to 30 days, renewable in 7-day increments.
Virtual Private Networks . A workgroup was formed to review virtual private network (VPN) technology and suggest how this technology might be applied to serve UC Davis released its findings and recommendations. In addition to providing recommendations, the group studied issues related to VPN technology and identified preliminary costs for adopting both a commercial and an open-source solution.
UC Davis White Pages <http://listings.ucdavis.edu/ > (IET/University Communications/UCDHS). Kicked off in early January 2006, this project will introduce a new Web-based mechanism for departments to review and edit employee listings, and for users to update their own online and print directory listings. The application was made available to departments in early Fall 2006. Roll-out to UCD staff, students, and faculty is expected in December.

UC Davis Policies

Web Policy (September 06). This new policy defines requirements for a broad range of Web site content and practices, including: privacy; branding; timeliness and accuracy of content; availability of contact information; browser support and technology standards; and accessibility.
Electronic Communications Policy (May 2006). The Electronic Communication Policy was revised to ensure consistency with the UC-wide Electronic Communication Policy, and to make the policy more clear and succinct for campus users. The policy was split into two sections: acceptable use, and privacy and access.

New Software Agreements for Campus Use

Free Endnote Bibliographic Software. Three-year agreement for UC Davis students, faculty, and staff.
Free Online Music Service (Student Housing/IET) In October 2006, through a one-year agreement with the Cdigix online music service, UC Davis students were provided access to a few and legal music subscription service. (http://getlegal.ucdavis.edu )
Free Anti-virus Software. A contract was awarded to Sophos to provide free anti-virus software for five years all campus departments, faculty, staff and students. This contract will cover servers, stand-alone computers, hand-held devices, and home-use privileges. Instructions for downloading and use of the Sophos anti-virus software are expected to be available before the end of November. (http://security.ucdavis.edu )
Lower Mathematica Costs. Mathematica software is in the third-year of a three-year licensing agreement. The price has been lowered for this year. A departmental site license is being provided this year.
Server Licenses for Statistical Software. Server licenses will be available for Systat products; this will allow computer labs and departments to police the number of licenses used at once.

Advances and ongoing programs in support of strengthening campus information technology security:

UC Davis Cyber-safety Program

Reporting. The first annual campus Cyber-Safety IT Security reports were submitted in October 2005. Overall, the reports demonstrated a satisfactory level of security across campus departments. July-September 2006 was the timeframe for the next round of reports. This year, almost 200 surveys were completed using a secure online reporting tool.
Policy Updates. Revisions proposed by the campus workgroup tasked with reviewing the UC Davis Cyber-safety Program policy were adopted in July. Changes to the policy included the addition of two new security standards, reprioritization of the list of standards and language clarification.

New Security Software Solutions

Vulnerability Scanning. Currently under evaluation, SecureConnect may be added to the suite of campus tools supporting the UC Davis Cyber-safety Program policy by helping the campus prevent vulnerable computer systems from accessing the campus network and introducing new threats. The scanning system is being considered for campus residential and wireless networks.
Searching for Personal Information. In support of one of the highest cyber-safety priorities is protecting personal information, the campus will provide the Cornell University Spider search utility, an open-source software product, and PowerGREP, a commercial software solution, to search computers for data such as Social Security numbers.
Encryption. Two encryption products are now available under UC Office of the President system-wide contracts: Pointsec (whole disk encryption) and Credant (folder encryption). IET will fund and implement a central Pointsec encryption service. Initial services are expected in October 2006.
Auditing Tool. The Web-based self-directed Nessus scan tool was made available to help technical staff assess the level of cyber-safety compliance in their VLANs. Technical staff can scan their VLAN or specific systems on their VLAN with the full complement of Nessus “safe” plug-ins.
Computer forensics. UC Davis has entered into an agreement with Guidance Software concerning forensic and enterprise consulting services. Through this contract, UC Davis may authorize Guidance Software to provide computer forensic investigation, electronic discovery, consulting and/or data recovery and retrieval services.

Advances and ongoing programs in support of enhancing the campus educational technology infrastructure and programs:

Sakai Learning Management and Collaboration System (IET/Veterinary Medicine/Medicine).

In partnership with the Schools of Medicine and Veterinary Medicine, IET is preparing to implement Sakai, an open-source application that will power UC Davis’ new learning management and collaboration system by Fall 2007. Early adopters include research units interested in using collaborative tools to manage their projects, graduate students wishing to organize their dissertations, and instructors constructing courses they plan to teach. The School of Veterinary Medicine will be rolling out Sakai to all courses, faculty, and students this fall.

Faculty Merit and Promotion (Academic Personnel/IET).

Modifications to the MyInfoVault application and the transition from the Health System to campus servers were completed in September 2005. Following this transition, the extended pilot was launched. In 2005-2006, the system was tested with pilot departments through at least one merit and promotion cycle. Development and implementation of several architectural changes are underway. By late April, 102 departments and 2,263 accounts were participating in the pilot.

New technologies in support of instruction
Digital Lecture Recording and Podcasting. The digital recording and podcasting pilots conducted in Fall 2005, Winter 2006, and Spring 2006 proved extremely successful. The demand for lecture recordings continues to grow. The system has been featured in several publications.
iTunes U (IET/Office of the President/Apple). This summer, the Office of the President and Apple reached a preliminary agreement to join iTunes U, a program that organizes a university’s audio, text, and multimedia files and makes them available to faculty and students at no charge. A Service Level Agreement (SLA) for a general public iTunes U site is under review.
Online Collaboration/Communication Tools. This spring, a pilot was conducted to evaluate Breeze Meeting as a communications and collaboration tool for instruction, research, and business meetings. A second pilot with a competitive product, Elluminate, will be conducted this fall. A decision on which application UC Davis will support is expected by December.
Personal Response System. A group of UC Davis instructors and staffers selected InterWrite’s Personal Response System this summer. Having a single Personal Response System will benefit students by allowing one clicker to work in all UC Davis classes.

Classroom Technology Infrastructure

This year, several computer room upgrades and renovations as well as a wide range of general assignment classroom enhancements (digital recorders in lecture halls, data projectors in 86 classrooms, additional media cabinets, new audio speakers, etc.) took place. In addition, IET lent expertise and support for two major campus collaborative initiatives:

UC Davis Health System Center for Education . This facility will provide space for expanded library and teaching facilities including classrooms, lecture halls, clinical skills training and assessment facilities, computer labs, and multipurpose conference/teaching rooms. Classes should begin in January 2007.
Bioinformatics Lab . The College of Biological Sciences has transferred management of the Bioinformatics Lab to IET. The lab, which has 36 workstations, will be used primarily as an open-access computer lab but will hold occasional classes.

Advances and ongoing programs in support of enhancing the campus research infrastructure:

High-Performance Computing Support (IET/CCSE/ORMP).

In Fall 2005, a faculty survey indicated a growing demand for high-performance computing resources, a demand that is outgrowing the existing Data Center and other associated space. Resource Management and Planning, IET, and Architects and Engineers have agreed to develop a feasibility study to investigate alternatives for augmenting the Data Center machine room and to design a new facility. In the meantime, in August, a new transformer was installed to allow for additional cooling systems and servers (including high-performance servers that support research efforts).

Electronic Research Administration System (Office of Research/IET).

eRA will enable system-to-system submissions of federal grants. The campus Contracts and Grants database was replaced during the first phase of the project. The second phase—Proposal Development—will begin in November.

Short Statement of Plans for 2006-07:

In 2006-07, one of the top priorities will be to engage the campus community in the planning, development and implementation of key technology initiatives, including in the following areas:

Strategic information technology planning for UC Davis;
Campus IT infrastructure planning and enterprise delivery of IT solutions across the campus;
Planning and delivery of campus educational technology infrastructure and services;
Infrastructure and resources in support of campus research programs; and
Cyber-safety awareness campaign and verifiable compliance of standards.
For updates on campus information technology planning activities, see http://vpiet.ucdavis.edu.

Sample Metrics for 2005-06

2004-05

2005-06

# of campus computing accounts created by faculty, students and staff
Total # accounts	61,088	82,457
# total active computing accounts (not incl. applicants)	49, 278	51,140
# new computing accounts created (not incl. applicants)	12,000 per year	40,066

# of seats/workstations available for computer classroom instruction and for open computer access
# seats/workstations for computer classroom instruction	311 (+41)	348 (+37)
# seats for open computer access	107 (+7)	111 (+4)

# of faculty, students and staff who have used computer labs and classrooms
# faculty users	293	274
# student users	25,040	25,182
# staff users	861	780
# logins	1,075,124	1,118,324

# of courses, instructors and students making use of course management tools
# grades submitted through Online Grade Submission	F 04: 112,684; W 05: 107,596; Sp. 05: 103,044	F 05: 124793; W 06: 123510; Sp 06: 118074
# grade books created using GradeBook	F 04: 2579; W 05: 2686; Sp. 05: 1741	F 05: 2584; W 06: 1707; Sp 06: 1600
# quizzes administered to students	F 04: 149; W 05: 68; Sp. 05: 132	F 05: 124; W 06: 96; Sp 06: 102
# Web sites created using Website Builder	F 04: 514; W 05: 2686; Sp. 05: 1741	F 05: 1039; W 06: 1020; Sp 06: 1102
# announcements created using Course Announcement	F 04: 2067; W 05: 2173; Sp. 05: 2213	F 05: 2776; W 06: 2844; Sp 06: 2844

# of centrally-managed wireless access points
Number of centrally-managed access points	93	235
Number of department-managed access points using centrally-managed authentication	21	70

Use of email
# class mailing lists	4279 (1376 F04; 1481 W05; 1412 Sp05)	4555 (1499 F05; 1545 W06; 1511 Sp06)
# total email messages delivered	53,424,770 (as of 05/05)	71,745,343 (as of 05/06)

LIBRARY

Narrative Summary of Third Year Implementation Efforts:

The General Library continued to employ strategies targeted at sustaining the strength of library collections and the provision of the latest technological tools and instructional programs that facilitate efficient access to them. The Library made a concerted effort to provide welcoming library facilities that drew 1.4 million users in 2005-2006.

The Library also continued to meet and succeed in confronting the challenges of the budget, with a particular focus on the provision of the research materials needed by faculty, patient care professionals, academic staff and students.

Challenges related to the acquisition and provision of research materials include the continuing trend to report out information in a broadening array of formats (i.e., 50% of new research information is now acquired electronically) while sustaining cost increases for their acquisition. 2005-2006 expenditures for research materials approached $8 million dollars.

The Library continued in 2005-2006 to aggressively recruit librarians and support staff to fill in behind a continuing wave of retirements as well as normal attrition. In 2005-2006 three librarians and 28 support staff were recruited and hired to maintain and diversify services provided to library patrons to enhance their access to research information held in print collections, locally held electronic media and increasingly provided electronically through online vendor gateways. At the close of fiscal year 2005-2006, four librarians and eight staff were under recruitment.

The Library again made a concerted effort in 2005-06 to maximize the skills and proficiencies of librarians and support staff through professional development and training. In particular, the Library focused on the provision of training that honed skills related to the evolving way information is acquired, processed, and disseminated in order that scholars can be assured that library collections sufficiently meet their research, instruction, and patient care needs and that librarian and support staff skills enable scholars to learn the most efficient paths to access these collections.

Advances and Ongoing Programs Consistent with Strategy:

Academic and Support Staff Enhancement

Academic and support staff retirements and the increasingly sophisticated skill sets required to assist patrons access newly acquired research points out the essential need to maintain a strong and well trained cadre of library employees. As a result, librarians in humanities and social sciences, physical science and engineering, and the health sciences were recruited and appointed after national searches were conducted. A review and assessment of librarian subject knowledge continued in 2005-2006 so that the professional skills held by a changing librarian workforce were closely matched to the most appropriate area of campus research or curricular endeavor (http://www.lib.ucdavis.edu/ul/about/directories/subjspec.php). In 2005-2006, three new academic hires illustrate this advancement in library professional support, with an additional four recruitments in progress continuing into 2006-2007. If current recruitments are successfully completed, the General Library’s cohort of academic librarians will number 53, which will still be 9 FTE lower than it was in the early 1990s (62). In addition, 14.75 FTE support staff new to the University of California have been hired including three FTE in support of the General Library Systems Department.

Instruction Program

In support of the General Library’s Unit Priority to support access to collections and research materials in 2005-2006, the General Library Instruction Services Department added librarian and support staff FTE to meet the burgeoning demand for services (http://www.lib.ucdavis.edu/dept/instruc/). A merger between the General Library Graphic Services unit and the Instruction Services department was also accomplished so that efforts to communicate library instructional programs to the larger university community could be managed seamlessly. 10,700 patrons attended 526 instructional sessions supported by or sponsored by the Instruction Department in 2005-2006.

Budget Challenges

The Library has successfully met the challenges of providing information resources to scholars while living within confines of budget appropriations by:

wise use of salary savings
collection assessments to be sure materials acquired met research and curricular priorities of the campus
working as a team with faculty and the Academic Senate Committee on Library to ensure that library collections remained strong and vital meeting research and curricular expectations (http://www.lib.ucdavis.edu/ul/about/schcomm/).

In 2003-04 and 2004-05, General Library collection expenditures approximated $6.5 million. In 2005-2006 collection expenditures approximated $8 million.

Technology Enhancements

Effective use of an extensive array of information and research tools is dependent on state-of-the-art technology and software. The Library continues to make significant advancements in this regard in support of scholars.

The redesign of the General Library’s Online Public Access Catalog has been completed. The redesign incorporated the results of usability studies completed in 2005 to improve access to the Library's online catalog.
The General Library's proxy server has been upgraded to provide a more stable and secure environment for accessing our electronic resources remotely.
The Ex Libris software supporting the Harvest Catalog (harvest.lib.ucdavis.edu) was upgraded in September 2005. Software upgrades provide greater efficiencies in access to scholarly information held in General Library collections.
The networking infrastructure has been upgraded to Category 6 wiring for Shields Library 4th floor technical processing areas providing the potential for increased efficiencies in the processing of materials made available to scholars and researchers.
The General Library has more than 221 public service workstations. The technology at these workstations is upgraded on a three-year replacement cycle.
The Systems Department completed the staff upgrade to 19” flat panel monitors to reduce eye stain and increase productivity.
The General Library began participation in a Mines survey to determine the impact of electronic resources on sponsored research (http://www.arl.org/stats/newmeas/mines.html)
The General Library experienced an increased demand for wireless access in 2005-2006. To meet the wireless traffic needs, additional access points will be installed in several key areas which have been identified.
The General Library has completed the installation of firewalls for all its VLANS. The Library has also completed a detailed internal threat assessment review to determine compliance with the Campus Cyber Safety Policy. The Library will be in compliance with all of the Cyber Safety Policy guidelines.

Facilities Improvements

More than 1.4 million patrons entered General Library facilities in 2005-06. To meet their expectations for a welcoming environment and ease of efficiency of collection use, the following advancements were made:
Worn out library chairs have been replaced with new, durable and comfortable models
Electrical service capacity has been increased providing more places for patrons to plug in laptops and associated devices; the addition of 48 duplex outlets is currently in progress and will be completed prior to Fall quarter, 2006.
Additional wireless access points are in the planning stages for 2006-2007 implementation.

Short Statement of Plans for 2006-2007:

Efforts to support and advance the campus Strategic Plan will continue to focus on methods the General Library can employ to meet the expectations articulated in its 2005‑06 Mission Statement and Unit Priorities (http://www.lib.ucdavis.edu/ul/about/mission.php):

Continue to hone reference service, collection development practices and instructional services
Continue to explore, develop and implement new technologies and services that promote effective use of collections acquired for campus scholars (e.g., implementation of campus collaboration and communications tools, such as SmartSite and Breeze; planning for and implementation of self-service technology units that will enable scholars’ independent use of cutting edge technologies and the content they support such as the General Library’s burgeoning GIS resources)
Continue to make effective use of the Library’s budget in such a way that campus programs of excellence and emerging distinction are sustained
Continue to grow the skills of librarians and staff in support of campus scholars needing assistance accessing and applying library collections
Continue to recruit and hire the best and the brightest librarians and support staff as current staff retire or relocate
Continue to provide library facilities that are welcoming and responsive to scholars’ needs.

CAMPUS OPERATIONS

Narrative Summary of Third Year Implementation Efforts:

Excellent physical facilities are essential for learning, discovery, and engagement, as reflected in the standards of university accrediting agencies. Over the last year, the Office of Administration worked in partnership with academic units to help prepare for three accreditation reviews.

The campus attained full AAALAC accreditation following a comprehensive renovation of the campus’s animal care program, including extensive policy and procedure development, faculty and staff training, establishment of a new employee health program, and inspection and evaluation of every animal facility and lab housing area.
A cooperative effort between Office of Administration and the School of Veterinary Medicine to refurbish existing facilities enabled the School to expand their teaching, research, and public service activities and earn full accreditation from AAVMC.
The School of Law and Office of Administration collaborated to improve King Hall in preparation for the school’s successful accreditation review by the American Bar Association.

To accommodate enrollment growth and new research opportunities, we are in an unprecedented period of construction and renovation activity. Even as the buildings go up and existing space is remodeled, Office of Administration is working to improve major and minor capital processes:

Representatives from Architects and Engineers, Environmental Health and Safety, Facilities: Operations and Maintenance, Fire Department, and Resource Management and Planning established a planning work group to coordinate building projects more efficiently.
We employed innovative construction delivery methods to shorten construction timelines and shift responsibility for quality, cost and schedule adherence to project contractors. Several projects using this approach are currently in design or construction.
We initiated a structured process improvement program in a variety of areas associated with building construction and renovation, including contracts, agreements, funding requests, and quality control of contract documents.
We began restructuring the Facilities: Operations and Maintenance Project Management Group into a team-based approach to provide faster, focused service on minor capital projects.
We implemented a Building Commissioning strategy to ensure that new building systems operate within performance requirements.

A committee was established, with broad campus representation, to examine a range of sustainability issues, including transportation, energy conservation, education and outreach, and recycling. As the committee looks to our sustainable future, progress in this direction was made during the last two years:

We developed a Campus Green Building Baseline for new projects, with a goal of a LEED silver Rating.
We built an improved green waste holding facility that enables the campus to divert and reuse 600 tons of green waste annually.
The Hickey Pool filter system was replaced to protect the Arboretum waterway and Putah Creek.
We upgraded the site drainage at the Cole research and animal boarding facility to separate storm water from any surface water that has contact with animal waste. This permitted the relatively clean storm water to be diverted to the campus storm drainage system.
Office of Administration collaborated with the California Lighting Technology Center to test energy efficient lighting products in campus buildings and parking areas.
We have implemented a utilities management system, including metering instruments, controls and software that monitor system status and help manage the flow of utilities throughout the campus.

The Office of Administration continues to find ways to use technology to streamline processes and reduce the administrative burden on faculty and staff. Recent achievements include:

Development of MyTravel, an online travel and entertainment expense reporting system to streamline approvals and capture receipts electronically.
Creation of an online Effort Commitment and Cost Sharing Tracking System to allow academic departments to capture committed effort of faculty members in one central system, and to facilitate cost sharing transactions on awards with committed cost sharing.
Office of Administration and Information & Educational Technology collaborated to develop a centralized campus Exchange service to augment the existing campus Active Directory Service. The new service facilitates shared calendaring, file sharing, and optimum use of technology resources. Major campus organizations are migrating to the new service, including Office of Administration, Information & Educational Technology, Vice Chancellor - Student Affairs, Office of Research, and Resource Management & Planning.
A joint effort with UC Office of the President and four other UC campuses created a web-based system to certify effort devoted to sponsored projects. Transforming effort reporting from a paper-based system, the new system is easier to use, improves tracking and reporting capabilities, and interfaces with existing enterprise systems.

Advances and Ongoing Programs Consistent with Strategy:

Initiated efforts to communicate more effectively with campus clients and stakeholders about the status of their construction projects though a Project Status feature on the A&E website, and with a simplified single page project schedule for distribution to campus stakeholders.
Developed life-cycle cost analysis to aid in the choice of cost effective materials and systems for remodel and renovation projects
Engaged several consultant firms to provide capability to launch small projects on an expedited basis.
Reviewed, updated, and documented seismic design policies and codes.
Major improvements to campus high voltage distribution system are underway that will eliminate single points of failure and shield the campus from most interruptions in electricity supply. When completed, maintenance may be performed on high voltage transmission lines without extended loss of power to the campus.
Closed the campus co-generation plant because the cost of natural gas required for plant operation was higher than what the campus would pay to purchase equivalent electricity from other sources.
Utilize resource efficient materials and fixtures in when replacing equipment or renovating buildings. These include:
Low-e windows to block UV rays
Cool roofs to reflect heat
Low-flow faucets
Low-flow and auto flush toilets and urinals
Initiated campus-wide process to plan for and respond to a possible pandemic or other emergency of operational interruption.

Short Statement of Plans for 2006-2007:

Animal research is critical in achieving discovery in the sciences. Central administrative and academic representatives are collaborating to develop a strategic approach to the deployment of animal facilities. The Animal Facility Master Plan, scheduled for review in September, 2006, will provide recommendations and strategies to optimize animal care, university resources, and ease the burden of animal facility planning on academic departments.
We have initiated a multi-year project to convert manual irrigation controllers to a computerized irrigation system. When completed, the campus is projected to reduce utility water usage by 49 million gallons annually.
We commenced a pilot project to utilize environmentally friendly chemicals in cleaning of campus buildings, with the intent of eventually going fully “green”.
Human Resources established an advisory framework with broad campus representation to configure and implement PeopleAdmin. This application converts staff employment and compensation actions from a largely paper-based process to a streamlined electronic system supporting all phases of recruitment. Implementation is scheduled for 2006-2007.
In July of 2006, UC Davis joined two other UC campuses (UCI, UCSB) and UCOP as an investing partner in the Kuali Foundation. UC Davis will contribute staff resources towards the development of the community source Kuali Financial System (KFS). Over the next two years, the UC campuses will work with OP to prepare for implementation of KFS. The KFS will replace the client-server architecture of DaFIS transaction processing with a web-based interface that has long term potential for new business system capabilities. Accounting &Financial Services believes that the earliest implementation date for KFS would be July 2008.
We are developing a campus energy master plan to maintain reliable, cost effective utility services as the campus expands. Planning will include high voltage electricity, gas, steam, and chiller services.
The campus is pursuing replacement of steam-fired chillers at the central heating plant with more efficient electrical units, saving a projected $ 2 ½ million annually.
We are developing master plans for steam and chilled water systems that will provide for “N+1” redundancy in service. If a major distribution line goes out of service, the remaining lines will be able to carry the load. N+1 redundancy is already provided in water and sewer systems.

Construction Projects Scheduled for 2006-2007
New Construction
Bodega Marine Lab Grad Student Housing
Campus Child Care Center
Chilled Water Improvements 6A
CPRC Modular Animal Building Complex
CPRC 178 Annex
CPRC Field Corral Expansion
FACE Equestrian Center Relocation & Improvements
Multi-Use Stadium
Robert Mondavi Institute for Wine & Food Science
Service Unit Park Phase 1
Veterinary Medicine (VM) 3A
VM Instructional Facility
Warren and Leta Giedt Hall

Major Renovations
Art Annex Renovation-Technocultural Studies
Bainer teaching and research labs
Briggs Hall Safety Renovations Phase 1
Center for Comparative Medicine BSL3 lab
California National Primate Research Center Animal Wing
Genome and Biosciences facility laser labs
Hoagland Hall classrooms and academic space
Hoagland Hall lab remodel
Tupper Hall 4th floor

Evaluation of Metrics:

We negotiated the purchase of all campus electricity through the Western Area Power Administration (WAPA) instead of PG&E, enabling the campus to benefit from economical open market energy prices. This contract saves UC Davis $10 million annually, and provides options for procuring renewable energy. We also received a final favorable ruling from the Public Utilities Commission to avoid imposition of “exit fees” ($29 million over 11 years) for converting from the PG&E system to the WAPA open market.
We implemented a 5 year natural gas procurement contract with the state Department of General Services that allows us to pool purchases with other state and local agencies at reduced cost. We also revised our gas procurement portfolio to balance long term cost with a reduction in risk for extreme budget impact caused by high volatility in the natural gas market.
The campus reduced energy costs with the construction of a thermal energy storage plant that uses off-peak electricity to make chilled water for campus cooling. This has saved $2 million per year and has helped the campus obtain more than $5 million in grants to fund energy efficiency improvements.

Construction Completed 2004-2006

New Construction

Biological and Agricultural Engineering barn and yard
California National Primate Center Freezer Building
Mathematical Sciences Building
Russell Ranch weather station
Physics/Geology teaching lab and graduate student offices
Sciences Laboratory Building
Segundo Commons Replacement
Tercero Housing and Dining Expansion
USDA Western Human Nutrition Facility
VM Tulare Consumer Education Pavilion
VM Equine Athletic Performance Laboratory
Watershed Science Research Center
West Entry Parking Structure

Major Renovations

Bainer Hall Lab Remodels
Briggs Hall Renovations – Molecular & Cell Bio Phase 1 & 2
Briggs Hall Renovation - Genetics & Development – Phase 3
Chemistry Building laser and magnetic research labs
Cole B mouse research facility
CPRC animal facilities
CPRC storm water improvements
Engineering Unit II Lab Remodel
Kemper Teaching Lab Remodel
Relocation of Agronomy fields
Relocation of Environmental Horticulture rose collection
Thurman Hall BSL3 Lab Remodel
Tupper Hall mosquito research facility

CAPITAL PROJECTS

Narrative Summary of Second Year Implementation Efforts:

Both the Davis and Sacramento campuses continue to manage the most extensive capital expansion program in the history of UC Davis. Investments of over $1 billion are being made in Davis and at the Medical Center. Many of these new facilities are now operational and have brought long-needed facilities to accommodate unprecedented enrollment and research growth. As noted below, many facilities are in the midst of construction and will soon be completed, while other facilities are finishing a design phase and will begin construction during this year.

Advances and Ongoing Programs Consistent with Strategy:

Opened the following facilities: Mathematical Sciences Building, Watershed Sciences, Tercero Housing and Dining Expansion, Dairy Road Improvements, USDA Human Nutrition Center, Veterinary Medicine Equine Performance Laboratory, Hutchison Drive bike lanes, and West Entry Parking Structure.
At the Sacramento campus completed the following projects: CRISP Building 41 (Phase 1), Oak Park Research Center, EMS Infrastructure Installation, Tower II (Phase 3), UCDHS Specialty Testing Center, Central Plant (Phase 2), Cypress Fire Alarm Upgrade and Remodel and Radiation Oncology Expansion.
Appointed a renovations committee with participation from schools and colleges to assist in the review of the facility renovation process
Web site developed to provide information and status on all major construction projects. http://www.ae.ucdavis.edu/Projweb/projects.nsf/MasterProject?OpenView